Task Info  

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Tasks are map topics that have been assigned Task Info such as Start and Due dates, Durations, Progress, Resources, etc. This information is displayed on the topic using icons and text.

Tasks on your map can come from a variety of sources. You can:

  • enter them manually

  • add tasks from or send tasks to Outlook, SharePoint, or the Mindjet Tasks online. These task topics are linked to, and stay in sync with their associated external tasks.

  • import them from Project.

Mindjet online features
You can include topics on your map that are linked to Mindjet Tasks online that you can edit and manage from any Mindjet application. See Using Mindjet Tasks for more information
Note: You may not have access to MindManager's online features. However, if you have a MindManager Plus, Mindjet for Business, or ProjectDirector account, you can turn on MindManager's online features using Options.

Use the Task Info task pane to define or edit the information for tasks. Some Task Info can be edited interactively on the map itself. You can copy or move this information to another topic.  Read Hint

You can use these additional Task Management features:

  • The Task Management options are used in concert with the map's Task Info to automatically calculate and update Task Info on the map.  Calculated Task Info is shown with special markers, and it cannot be modified.

  • Use Gantt View for an alternate view of your tasks. You can also add tasks and modify some Task Info in this view.

  • Use the Resource Planning options to create and manage resources and analyze their utilization.
    Read Note

 

    See also:

 

 

Define Task Info

  1. Select the topic(s) you want to define the Task Info for.

  2. Do one of the following:

    On the Task tab, click Show Task Pane. Or On the Status Bar, click the Task Panes button , then click Task Info.
  1. In the Task Info pane define any or all of the Task Info for the selected topics.

Priority and Progress are shown by icons. Other Task Info is displayed in a small window below the topic text.  
Read Hint

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Define workdays and holidays

The default set of workdays (the Map Calendar) for each new map is defined by the Task Info options calendar. You can define a different set of workdays for the current map using the Calendar & Display option in the Task Info pane.

You can only assign Task Info Start and Due dates marked as workdays (and not marked as holidays) on the Map Calendar.

The Map Calendar lets you specify which days should be considered as work days only for this map. These settings override the workdays already defined in the Task Info options. You select which days of the week are used as workdays, and add or remove holidays (non-work days) from the calendar using the Add and Delete functions.

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Define display options

Under Task Management, in the Task Info panel, you can not only change the calendar options for the current map, but also decide how to highlight topics depending on the status of their tasks, and choose whether to display specific features.

Select the appropriate checkboxes and assign a color if you want to highlight topics whenever the status of a task is:

You can choose to highlight roll-up branches only.

Lastly, you may choose whether critical paths display or not in map and Gantt views, and even whether task info should display at all—with the option to show years or not.

Read Note

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Edit Task Info

You can edit the Task Info in several ways:

Select the topic and make changes in the Task Info pane. Or Select the task on the Gantt chart and then make your changes in the task list of the Gantt view. Or Edit Task Info directly on the topic:
  • Click the Start date and select a new date from the pop-up calendar. Click the Due date or Duration to select a new Due date. If multiple topics are selected the new date is applied or added to all selected topics.

When you edit the Task Info on topics that are linked to tasks in Outlook, SharePoint, or the Mindjet Tasks online, the properties on their associated linked tasks are also changed.

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Copy or move Task Info

You can copy text-based Task Info (start date, due date, duration, effort, resources) from one topic to another.

  1. On a topic, click the Task Info item you want to copy and drag it to the destination topic  
    Read Hint

  1. Release the mouse button to drop the Task Info on the topic.


Selecting a Task Info item

If you drag a start date or due date to a topic that already has this info assigned, the date will change.

If you drag a resource to a topic that already has one or more resources assigned, the new resource will be added to the list.

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Task highlighting rules

Under Task Management in the Task Info panel, you can change the calendar options for the current map,  decide how to highlight topics depending on the status of their tasks, and choose whether to display specific features. By default, task info display is enabled, and the topics highlighted are those including tasks that are past-due (pink), at-risk (yellow), and completed (green), but you can disable task highlighting and edit how task highlighting displays. Task highlighting is governed by Smart Rules settings. For more information, see Smart Rules.

You can choose to display task information, such as start and end dates, number of workdays, and whether the task is a milestone. By default, task information is displayed. For long projects, you can include the year in task dates.

A task is considered at risk if its elapsed duration, expressed as a percentage, is greater than the At-Risk Threshold and its Progress (both expressed as percentages). By default, the at-risk threshold is 75%, but you can modify it.

Disable a task highlighting rule

  1. If the Task Info pane isn’t open, click Show Task Pane on the Task tab.

  2. Click Calendar & display options.

  3. In the Calendar & Display Options dialog,  click View Task Highlighting Rules.

  4. Select the task highlighting rule, and move the Enable slider to the left.

Edit a task highlighting rule

  1. If the Task Info pane isn’t open, click Show Task Pane on the Task tab.

  2. Click Calendar & display options.

  3. In the Calendar & Display Options dialog,  click View Task Highlighting Rules.

  4. Select the task highlighting rule, click Edit.

  5. In the Edit Rule dialog, modify any of the Effect settings.

Define at-risk tasks

  1. If the Task Info pane isn’t open, click Show Task Pane on the Task tab.

  2. Click Calendar & display options.

  3. Specify the at-risk threshold in the Threshold box.

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Remove or hide Task Info

Remove Task Info

To remove all Task Info text from a topic, right-click the topic and then click Remove All Task Info Text Items. (This does not remove Progress and Priority icons.)

To remove a specific Task Info item, right-click the item and then click Remove {item name}.

If you remove the Start Date or Due Date, the Duration is also removed.

Show or Hide Task Info in Map View

In the Task Info pane, select or clear the Show Task Info checkbox

In the Task Info pane, select or clear Show Years in Task Info to choose whether to include the year in the displayed dates.

Use the Show / Hide command to show or hide Task Info on your map.

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Move a project

To shift an entire set of project tasks forward—or push them all back—while retaining all task timing relationships:

  1. In the Task tab Scheduling group, click Move Project.

  2. The Move Project dialog opens, with the project's current start date displayed  

  1. Click OK

All tasks in the project will shift earlier or later depending on the new start date.

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