Add new Outlook items

The Outlook Linker provides commands and special smart map parts that create a new Outlook item (e.g. Note, Task, Folder) from within MindManager and include it on your map as a topic.

To create a new Outlook item from within MindManager:

1. Insert an Outlook Linker map part from the MindManager Map Parts task pane into the map. These are organized in the Outlook Linker folder, and are named for the Outlook item they create e.g. New Note, New Task, New Folder.
   or
   Click Insert - Microsoft Outlook Item, then choose the item you want to add.

2. A new Outlook item is created and the appropriate Outlook form pops up to let you enter the necessary item data.

3. Then:

• Click Save and Close to save the new item in Outlook. The inserted map part is then populated with the item data

• Click Cancel to cancel creating the Outlook item and remove the MindManager map part.

To transform an existing topic into an Outlook Task or Appointment:

1. Right-click on the topic.

2. Click Send to..

3. Click Microsoft Outlook as Task or Microsoft Outlook as Appointment.

4. A new Outlook item is created and the appropriate Outlook form pops up to let you enter the necessary item data.

5. Then:

• Click Save and Close to save the new item in Outlook. The inserted map part is then populated with the item data

• Click Cancel to cancel creating the Outlook item.

You can then edit the item from within MindManager or Outlook and the changes will be reflected in the other application.

You can disconnect an item from Outlook: It will no longer be linked to an Outlook item and its content will be converted to a Custom Properties set.

To disconnect an item from Outlook:

1. Right-click on the topic's Outlook item icon.

2. Select Disconnect from Outlook.

This option is available in the Mindjet MindManager Pro version only.