Use files online in Mindjet Files
Use files online in Mindjet FilesTo add files to Mindjet Files online, you can upload them.
When you upload a file to Mindjet Files, it is displayed in the Files list in the Mindjet Files window with all the files you currently have access to.
When you want to edit a file, you must check it out, edit it, then check it back in. When you check out a file, it is downloaded to your local system. The original file remains online in Mindjet Files, effectively “locked” for other users: they cannot edit it, though they can open a read-only copy. When you are finished editing the file, you must save it, then check it in before others can view the revised file or edit it themselves.
Note: Your role in the account and your own access rights determine your ability to use certain online features of Mindjet. If performing an action is not permitted, the command will be disabled. (For more information about the different permission levels, see Understand access rights.)
You can upload files stored on your computer to Mindjet Files. Once uploaded, the documents are stored online in Mindjet's cloud.
Hint: You can upload maps using the same steps.
To upload a file:
In the Mindjet Files window Folders list, select the account or folder into which you want to upload a file.
On the toolbar, click Upload.
In the dialog that appears, select the file you want to upload.
Click Open.
The uploaded file appears in the location you selected. Initially, when a file is uploaded it is only accessible by the user who uploaded it, and by the account’s Owner and Administrator(s). You can give other users access to it by sharing it with them.
When you want to view a file, you can open it in read-only mode. Checking out a file is only required for editing.
To open a file:
In the Mindjet Files window, select the file to open from the Files list.
On the toolbar, click Open.
Hint: Double-click the file name in the Files list.
In the dialog, click Read-Only to open the file for viewing.
The file opens in its associated application as a Read-Only file.
Files are automatically opened in Read-Only mode (without prompting) if:
You have Read-Only access to the file.
The file has been checked out by someone else
or is currently being edited by another user 
.
You are working offline and you have not checked out the file.
In order to edit a file, you must check it out. When you check out a file, you effectively lock it: other users cannot edit it, though they can open a read-only copy to view it. Other users also cannot delete or move a file that is checked out.
When you are finished editing the file, you must check it back in so that others can view the revised file or edit it themselves.
Note:
You cannot check out a file that is already checked out by someone
else
. While waiting for the file to be checked back in, you can
open a read-only copy.
To check out a file:
In the Mindjet Files window Files list, select the file that you want to check out.
On the toolbar, click Check Out.
The file is shown as checked out by you in Files
list with an icon 
.
Click Open on the toolbar, or double-click the file name in the Files list to open it for editing.
You can continue editing the file whether you are working online (connected to Mindjet) or offline.
Edit the file in its associated application and save it.
Note: Do not use the Save As command to save the file to a different location. Mindjet will not be able to locate the edited file when you want to check it back in.
Then, follow the instructions below to check in the file and save your changes to online. If you don't want to save your changes, you can discard the checkout.
Once you’ve finished editing a file, you need to check it in to save your changes online, and unlock it so that others can edit it. If you have been working offline, you must re-connect to Mindjet to check in the file.
In the Mindjet Files window Files list, select the checked-out file you want to check in.
On the toolbar, click Check In.
The file is shown as checked in and the lock is removed. Other users can now check out and edit the file.
Sometimes you check out a file, then change your mind about editing it, or you want to discard the edits you made. Since you do not want to save your changes, you do not need to check it in. You can simply discard the check out.
To discard a check out:
Select the checked-out file whose check out you want to discard.
On the Mindjet Files window toolbar, click Discard Checkout.
The file is unlocked and available for editing.
When a file is shared with users, those users are assigned an Access level for the file that determines whether they can edit or only view it. You can change the Access levels for users in the Details pane file access list.
Note: Your role in the account, and your own access rights determine your ability to change Access levels for other users. If performing an action is not permitted, the command will be disabled. (For more about the different permission levels, see Understand access rights.)
In the Mindjet Files window Files list, select the file that you want to change the Access levels for.
The Access list in the Details pane shows all account members who currently have access to the file.
Click the user's Access level you want to change.
The available Access level options will vary depending upon the type of user, and (if the file is in a folder) their Folder Access. For more information, see Understand access rights.
Select the Access level you want for this user:
Read-Only allows a user to open and view the file. With this level of access, the user cannot delete, edit, download, or check out the file, and they cannot share it.
Edit allows a user to delete, edit, download, and check out the file. Members with this Access level can share the file with others.
Unshare revokes the user's access to the file. They can no longer view or edit the file.
In the Files list, select the file name, then click again. The filename becomes an entry field.
Type the new name and press return.
If your account contains folders, you can move or copy a file to a different folder. You cannot move or copy a file to a different account.
Note:
You cannot move a file that is checked
out ( or
).
To move or copy a file:
In the Mindjet Files window, select the file in the Files list.
Drag it to its new destination (hold option as you drag to copy it). If you select a folder as the destination, you must have Edit access to that folder.
The file appears in its new location. If you don’t see the file appear after a few moments, click Refresh on the toolbar.
Deleting a file moves it to the account's Trash, and users will no longer have access to it.
Owners and Administrators can undelete files from the Trash, or permanently delete them.
Note:
You cannot delete a file that is checked
out ( or
).
In the Mindjet Files window Files list, select the file to delete.
On the toolbar, click Delete, and then click Delete File.
Click OK to confirm the deletion, or Cancel to retain the file.
On the toolbar, click the Delete pull-down menu, and select Show Deleted Items.
Deleted items will appear in the Files list indicated
by 
.
Select the file you want to undelete.
Click the Delete pull-down, and then click Undelete File. (If the file's folder was also deleted, you must undelete the folder as well to make the file accessible to other users.)
The file is undeleted, but is no longer shared. The file must be shared again to make it accessible to other users
Use these same steps to permanently delete a file, except click Delete File Permanently in step 4. Once the file is permanently deleted, it cannot be recovered.
To hide the deleted items again:
On the toolbar, click the Delete pull-down, and de-select Show Deleted Items.
If you want to make a local copy of a file that is stored online in Mindjet Files, you can download a copy.
(If you wish to edit a file from Mindjet Files offline, use the Check Out feature.)
To download a copy of a file:
In the Mindjet Files window Files list, select the file to be downloaded.
On the toolbar, click Download.
In the dialog, select the location for the downloaded file, and then click Save.
The file is saved to the location you specified.
See also:
Share maps, files, and folders in Mindjet Files
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