Use files online in Mindjet Files

Upload a file to Mindjet Files

You can upload files stored on your computer to Mindjet Files.  Once uploaded, the documents are stored online in Mindjet's cloud. 

Read Hint

To upload one or more files:

1. In the Mindjet Files window Files list, select the account or folder into which you want to upload a file. You must have Edit permission for the account or folder you choose. 

2. On the ribbon, click Upload.

3. In the dialog, select the file(s) you want to upload, and click Upload.

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The uploaded file appears in the location you selected. Initially, when a file is uploaded it is only accessible by the user who uploaded it, and by the account’s Owner and Administrator(s). You can give other users access to it by sharing it with them.  

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Save a map as a different file type in Mindjet Files

You can save a map in a different format directly to Mindjet Files online.

1. Open the map you want to save.

2. On the main MindManager window ribbon, click File, and then click Save as.

3. In the dialog,

4. In the Save As dialog, click Save in Mindjet Files.

5. In the dialog select the account (and folder) where you want to save the file.

6. In the Save As list, choose the format for the file, and then click Save.

You can save a map in any of the formats supported by the Share command, with the exception of Pack & Go (zip archive) or web pages.

Read Note

Search for a file in Mindjet Files

MindManager desktop can search Mindjet Files online for text in a file name, or within a file, across all files and folders within an account. Searches are specific to an account: if you want to search for the same text in more than one account, you must conduct separate searches in each account.

To search for a specific filename or text string:

1. At the top of the Mindjet Files window, enter the text in the Find field.

2. Click to select the account you want to search.

3. The main MindManager window opens, displaying the Search Task pane with your search results. For maps, this pane will list all occurrences of the search term. Click a file name to open it and see the matching text

See Search for maps or documents for more information on using the Search feature.

Open files for viewing from Mindjet Files

When you want to view a file that is online in Mindjet Files, you open it from the Mindjet Files window or the main MindManager window. You can open a file without checking it out. Checking out a file is only required for editing.

To open files for viewing from the Mindjet Files window:

1. Select the file(s) to open from the Files list.

2. On the ribbon, click Open.
   Read Hint

   Double-click a file name in the Files list, or right-click and then click Open to open the file for viewing.

3. In the dialog, click Open to open the file(s) for viewing. (Checking out a file is only required for editing.)

4. Each file opens in its associated application as a Read-Only file.

To open a file from the main MindManager window:

1. Click File > Open and then click the Open from Mindjet Files button.

2. Select the file(s) you want to open, then double-click them or click Open.

3. In the dialog, click Open to open the file(s) for viewing. (Checking out a file is only required for editing.)

4. Each file opens in its associated application as a Read-Only file.

Check out files for editing from Mindjet Files

In order to edit a file that is online in Mindjet Files, you must check it out. When you check out a file, you effectively lock it: other users cannot edit it, though they can open a read-only copy.  Other users also cannot delete or move a file that is checked out.

When you are finished editing the file, you must check it back in so that others can view the revised file or edit it themselves.

Read Note

To check out files from the Mindjet Files window:

1. In the Files list, select the file(s) that you want to check out.

2. On the ribbon, click Check Out.
   If you have checked out the file on a different device you are notified, and offered two options:
   

   Open the file read-only. Choose this option to open the file for viewing.

   OR

   Transfer the check-out to this device. The changes you made on the other device since the last check-out will be lost, and the file will be checked out from this device.

3. Each file is shown as checked out by you in Files list with an icon , and in the Properties pane with a notation.

4. Select the file name(s) and then click Open on the ribbon, or double-click the file name to open it for editing.

5. Each file opens in its associated application so you can edit it. You can continue editing the file whether you are working online (connected to Mindjet) or offline.

6. When you are done editing, save the file and close the application. Then, follow the instructions below to check in the file and save your changes online. If you don't want to save your changes, you can discard the checkout.

Read Note

To check out files from the main MindManager window:

1. Click File > Open and then click the Open from Mindjet Files button.

2. Select the file(s) you want to open, then double-click or click Open.

3. In the dialog, click Check Out & Open to check out the file(s) for editing.

4. Each file opens in its associated application so you can edit it. You can continue editing the file(s) whether you are working online (connected to Mindjet) or offline.

5. When you are done editing, save the file and close the application. Then, follow the instructions below to check in the file and save your changes online. If you don't want to save your changes, you can discard the checkout.

Read Note

Check in files

Once you’ve finished editing a file, you need to check it in to save your changes online, and unlock it so that others can edit it. If you have been working offline, you must re-connect to Mindjet to check in the file.

1. In the Mindjet Files window Files list, select the checked-out file(s) you want to check in.

2. On the ribbon, click Check In.

3. Optional: In the Check In dialog, you can select Create a version before checking in  and enter a note for the version(s). This "sets aside" the existing working copy of the file as a version, and the file you check in becomes the new working copy.
   Read Note

   Your ability to create versions depends on your account type and Access level. You are not required to create a version when you check in a file.  For more information on version control, and why you might want to use it, see Use versions in Mindjet Files.

4. In the Check In dialog, click Check In.

Each file is shown as checked in and the lock is removed. 

Discard a checkout

Sometimes you check out a file, then change your mind about editing it, or you want to discard the edits you made.  Since you do not want to save your changes, you do not need to check it in.  You can simply discard the check out.   

To discard a check out:

1. In the Mindjet Files window Files list, select the checked-out file whose check out you want to discard.

2. On the Mindjet Files window ribbon, click Discard Checkout.

The file is unlocked and available for editing.

Change access to a file in Mindjet Files

When a file is shared with users, those users are assigned an Access level for the file that determines whether they can edit or only view it.  You can change the Access levels for users in the File Access list.

Read Note

1. In the Mindjet Files window Files list, select the file that you want to change the Access levels for.

2. The File Access list at lower-right shows all account users who currently have access to the file.

Right-click the name of the user whose Access level you want to change. 

File Access level options will vary depending upon the type of user, and (if the map is in a folder) their Folder Access.  For more information, see Understand access rights. 

4. Select the Access level you want for this user: 

• Read-Only allows a user to open and view the file.  With this level of access, the user cannot delete, edit, download, or check out the file, and they cannot share it.

• Edit allows a user to delete, edit, download, and check out the file. Members with this Access level can share the file with others. 

• Unshare revokes the user's access to the file. They can no longer view or edit the file. 

Manage files in Mindjet Files

In the Mindjet Files window, you can sort the list of files using the column headings .

Mark files as Favorites

Do one of the following:

Rename a file

1. In the Mindjet Files window Files list, select the file to rename, and then, in the shortcut menu, click Rename.

The filename becomes an entry field.

2. Type the new name and press enter.

Move or copy files to a new location

You can move or copy a files to a different folder within an account. You cannot move or copy files to a different account. 

Read Note 

To move or copy files:

1. In the Mindjet Files window, select the file(s) in the Files list.

2. Drag the files(s) to the new destination (hold ctrl as you drag to copy). If you select a folder as the destination, you must have Edit access to that folder.

The file(s) appears in the new location.  If you don’t see the file(s) appear after a few moments, click Refresh on the ribbon.

Delete files

Deleting a file moves it to the account's Trash, and users will no longer have access to it.  If you have created versions of the file using the Version feature, all versions of the file are also moved to the Trash. 

Owners and Administrators can undelete files from the trash, or permanently delete them.

Read Note

1. In the Mindjet Files window's Files list, select the file(s) to delete.

2. On the ribbon, click Delete > Delete File.
   Read Hint

   Right-click the file name in the Files list, and then click Delete in the shortcut menu.

3. Click Yes to confirm the deletion, or No to retain the file .

Undelete or permanently delete files (Owners and Administrators only)

1. On the ribbon, click the Delete pull-down menu, and select Show Deleted Items.

2. Deleted items will appear in the Files list with a trash icon .

3. Select the file(s) you want to undelete.

4. Click the Delete pull-down, and then click Undelete File. (If the file's folder was also deleted, you must undelete the folder as well to make the file accessible to other users.)

Read Hint

Files that are undeleted are no longer shared. The file must be shared again to make it accessible to other users.

Use these same steps to permanently delete file(s), except select Permanently Delete File in step 4. Once a file is permanently deleted, it cannot be recovered.

To hide the deleted items again:

• On the ribbon, click the Delete pull-down, and de-select Show Deleted Items.

Download copies of files from Mindjet Files

If you want to make local copies of files stored online in Mindjet Files, you can download them.  

(If you wish to edit a file from Mindjet Files offline, use the Check out feature.) 

To download copies of files:

1. In the Mindjet Files window Files list, select the file(s) to be downloaded.

2. On the ribbon, click Download.

3. In the dialog, select the location for the downloaded file(s), and then click Save.

MindManager saves the file(s) to the location you specified.