Review a map |
What do you want to do? |
The Review command enables
you to collaborate on maps with colleagues. The process works
in this way: the primary contributor creates a map and then passes
the map to the next contributor who adds topics and comments,
then passes it to the next contributor. The process continues
thus, and when all contributors have finished, the map goes back
to the primary contributor who assesses the collective review
topics and comments and modifies the map accordingly.
Topics added during the review appear as visually distinctive
using text and fill colors automatically assigned to each reviewer.
You can adjust the review settings to choose specific colors for
review topics and notes that you add and if you desire, mark your
topics with an icon or a prefix. You can enable a setting to automatically
track changes to the map with comments when topics are modified
or removed.
When the primary contributor receives the map after review,
the review topics stand out from the original map content. He/she
can then decide whether to accept or delete the review topics.
 Read
Hint
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See
also:
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Begin
your review session
You will be prompted for your name and email address when you begin
the review session if you have not already entered your user information
in the MindManager options User Information
fields. This information is used to identify your comments and allows
the next reviewer to reply to you if needed.
The Review Mode Action Bar appears at the top of the map window to indicate
that you are in Review Mode.
View review topics and comments
You'll probably want to start your review by seeing what topics and
comments have already been added to the map. You'll be able to see Review
topics (added during a review session) easily - they are colored and may
contain a prefix or special icon marking them. You can see the comments
by hovering over the comments icon 
. Some
comments are added automatically during the review process and some may
be actual input from the group.
Read Hint
Step through comments
Click on any Comments icon
to open the Comments window.
In the Comments
window, or in the Review tab
Comments group, click the
Next 
and Previous 
buttons to move through the comments.
Add
review topics and comments
During your review session, you can edit the map as usual. New topics
are shown as visually distinctive Review Topics so they can be seen easily
by other reviewers. Similarly, new paragraphs in the notes are shown as
colored Review Notes.
You can add your own comment at any time.
Colors for Review Topics and Notes are automatically assigned to each
reviewer. You can pick your own colors and choose to include a prefix
or an icon using the Review Settings. In addition, you can enable a review
setting to automatically insert comments for topics that you add, modify
or remove.
Change Review Settings
Add or modify a comment
Select a topic either with
or without comments
On the Review
tab, in the Comments group,
click New Comment.
Enter your comment. It will
be identified with your user information.
Read Hint
Remove a comment
Select the topic, and if
the Comments window is not
already open, click the Comment icon
Select the comment in the
list.
Click Remove
Comment 
in the
Comments window.
Read Hint
End
your review session
The Review session remains active until you end it:
Send
the map to the next reviewer
On the Review
tab, in the Tracking group,
click Send Map.
Then do one
of the following:
Click
Reply to Sender to
send the map back to the reviewer who sent it to you. |
Or |
Click
Forward to, and then
click the reviewer's name to send the map back to a different
colleague who has already reviewed the map. |
Click Forward
to send the map to a new reviewer (you'll enter their email
address on the message that is created). |
On the File
tab, click Share,
Email, and then click
Send as Attachment for Review. |
The Send To wizard creates
an email message with the map as an attachment (or with a link to
the map) for review. When the recipient opens the map it will automatically
start a review session.
Read Hint
Finish
the review
Once everyone has reviewed the map, one person (usually the primary
contributor) can do the final editing: accept or reject review topics,
make other modifications in accordance with the comments, remove all the
comments, and then send the finalized map to all reviewers.
Accept or reject Review Topics
On the Review
tab, in the Tracking group,
click Start Review.
Use the commands in the
Changes group to move to the
Next 
or Previous 
Review Topic.
For each topic choose either:
Accept
- changes the topic to a "normal" topic, removing review
colors, prefixes and icons. Click the command's arrow to Accept
All Review Topics.
Delete
Review Topic- removes the topic from the map. Click the command's
arrow to Delete All Review Topics
in Document.
Then you can click End
Review and go on to inspect the comments and modify the map accordingly.
Rest your pointer over any Comment icon to see its
content, and modify the map as you desire. When you are finished you can
optionally remove all Comments from the map. (You will probably want to
do this if reviewers to
record their changes.)
Remove all comments
On the Review
tab, in the Comments group,
click the Remove arrow, and
then click Remove Comments in All
Topics .
