You can code individual topics with distinctive visual elements called markers - icons, tags (text annotations), font colors and fill colors - each with an associated name or meaning. Markers are used to impart specific meaning to topics or classify them into groups. Markers can be used as criteria for topic selection and filtering. You can also see your topics in a list, categorized by the markers they include in the Marker Index pane.
A Markers List contains a set of map markers organized into groups. Each map includes its own list, which is displayed in the Markers pane. You can apply these markers to your map topics using the Markers pane or commands on the Ribbon's Insert tab.
You are not restricted to using only the markers shown in the Markers pane - you can code topics with other icons from the Library, and they are added to the list dynamically. You can also create new marker groups on-the-fly, and you can add your own custom icons to the Library.
Special task icons (priorities, task progress) appear automatically on topics when task information is assigned, and are also dynamically added to the markers list if they are not already included. Resources are special tags that are tied to a topic's Task Info. You can apply these in the same way as other tags, and also from the Task Info pane, and from the Ribbon's Home tab, Tasks group command. See Task Info for more information on using Resources.
You can add a Legend topic to your map from the Markers pane that shows the icon, font, and fill color markers and their meanings.
You can manage the markers list using commands in the Markers pane. To re-use a group of markers on another map, you can copy and paste marker groups. You can save, apply, and manage entire marker lists in the Marker Lists Organizer.
What do you want to do?
You can add or remove icons on topics using the Icons command from the Insert tab Markers group, or from the Markers task pane.
You can select an icon from the current markers list or choose a different icon from the Library.
You can assign an icon to multiple topics, and each topic can have more than one icon, but you may not repeat the same icon on a topic.
Select a topic or topics that you want to assign the icon to.
On the Insert tab, in the Markers group, click Icons.
In the icon picker select the icon you want to assign to the topic. Once an icon is added, you can rest your pointer over it to see its meaning. You can change its meaning in the Markers pane.
If you don't see the icon you want to add, click More Icons... to open the Library task pane. Click the icon in the Library task pane. The icon is automatically added to the General icons group in the Markers pane.
To use the Markers task pane, select the target topic(s), and then click the icon in the pane.
Task-related icons are also available from the Home tab Tasks group.
If the icon you choose was already assigned to the selected topic, it is removed. This works as a toggle, so a second click on the icon will add it to all selected topics.
To
copy an icon from one topic to another, drag it to the new topic.
To move it press CTRL as you drag and drop.
Some icons are mutually exclusive: Only one icon from that marker group can be added to a topic. If you attempt to add a second icon from the same group, it replaces the first icon. You can change this attribute for a group. You can add multiple icons to a topic from a group that is non-exclusive.
To add Priority icons use shortcut keys:
CTRL+SHIFT+1 for Priority 1, CTRL+SHIFT+2 for Priority 2 etc.
CTRL+SHIFT+0 removes all Priorities from the topic.
To assign shortcut keys to other icons, in the Library pane, right-click the icon, then click Shortcut key in the context menu.
Once you have added an icon to a topic, you can change it in several ways:
For icons that belong to a named group, click the icon to cycle to the next icon in the group.
Right-click the icon, then click Replace With to select a different icon.
Right-click the icon, then click More Icons to replace the current icon with a new icon from the Library. The new icon gets added to the General icons group in the Markers pane.
Right-click the icon, then click Edit Marker Name to change the icon's meaning. This new meaning will show in the Markers task pane, and in the map legend.
To copy an icon, drag it to a new topic, then drop it.
To move the icon, press CTRL as you drag and drop.
To remove an icon, right-click on the topic's icon, and then click Remove or Remove All Icons to remove all the topic's icons.
A tag is a brief notation that gives information (such as a topic category) by displaying the text below the topic. Each topic can have more than one tag, but you may not repeat the same tag more than once on a single topic. You add or remove tags on topics using the Tags Ribbon command or from the Markers pane.
Select a topic or topics.
On the Insert tab, in the Markers group, click Tags.
In the tag picker click the group and then the tag(s) you want to assign to the topic.
If you don't see the tag you want to use, you can add a new tag or a new tag group.
Right-click the tag, click the tag group name, and then select the tag you want to display.
You can only select one tag from a group that is mutually exclusive (see above).
You can display tags from more than one group on a topic.
You can copy or move tags from one topic to another.
If you drag a tag to a topic that already has tags assigned, the new tag will be added to the tag list. |
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To remove all tags, right-click the topic, click Tags, and then click Remove All Tags.
To remove a specific tag, right-click on it, and then click Remove.
On a topic, right-click the icon or tag you want to find.
Click Find Next or Find Previous to select the next or previous topic that uses this icon or tag.
On a topic, right-click the icon or tag you want to match.
Click Quick Filter, and then click Show Topics With This Marker or Hide Topics With This Marker.
Filtering is cumulative. Topics that are already hidden remain hidden when you apply a new filter.
To show all the topics again do one of the following:
Right-click the icon or tag, click Quick filter, and then click Remove Filter.
On the View tab, in the Filter group, click Remove Filter.
On
the Status Bar, click Remove Filter 
.
Right-click the map's workbook tab, then click Remove Filter.
Font colors and fill colors can also be used as markers. That is, you can associate a specific meaning with the colors you use in your map. You can initially apply font and fill colors using the map formatting commands. These colors will appear in the Markers list, and you can then apply them to topics from the Markers pane, and optionally assign a meaning to them.
If you name font or fill colors in the Markers pane, they will appear in the map legend. Named font and fill colors remain in the list of markers even if they are not used on the map. You can change the markers' colors and meanings using commands in the Markers list.
The legend displays the marker list groups, and all the named markers within those groups. The legend is added as a subtopic of the currently selected topic, or as a main topic if no topic is selected.
Select the topic to attach the legend to.
Do one of the following:
On the Status
Bar, click the Task Panes
button 
, then click Markers.
On the Insert tab, in the Markers group, click the Markers dialog launcher to open the Markers task pane.
Under Organize, click Insert legend into map.
Choose whether to show all markers in the legend, or only those that are used on the map.
A new set of topics will be added to the map showing the marker groups and meanings. Icons in the General icons group will not appear in the legend. If you want to include these icons in the legend you must name them (they move into the Single Icons group when you name them).
Use the Marker Lists Organizer
