When you sync an Outlook topic or an Outlook query, Outlook item topics are synced based on the actions you have taken in both outlook and MindManager according to these rules:
Outlook Action |
Map Action |
Sync behavior |
Item Deleted |
none |
Topics linked to the deleted Outlook item are deleted from the map |
Item Deleted |
A topic linked to same Outlook item is deleted |
Any other topics linked to the deleted Outlook item are also deleted from map |
Item Deleted |
Topics linked to the deleted Outlook item were updated/annotated |
Topics linked to the deleted Outlook item are deleted from map |
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Item Added |
A query used on the map matches the new Outlook item |
Topics are added to the map that link to the new Outlook item |
Item Added |
No query used on the map matches the new Outlook item |
No change |
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Item Updated |
none |
Topics linked to the updated Outlook item are updated in the map |
none |
One topic linked to an Outlook item is updated |
The corresponding Outlook item and any other topics linked to the same Outlook item are updated |
none |
Multiple topics linked to the same Outlook item are updated with different information |
Prompt for resolution |
Item Updated |
Topics linked to the same Outlook item are updated |
Topics linked to the updated Outlook item are updated in the map (Outlook changes take precedence) |
Item Updated |
Topics linked to item deleted |
No change |
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Exception |
Exception |
Prompt for resolution |