SharePoint site connections and options

Applies to MindManager used with the MindManager Explorer for SharePoint add-on

To use these options, click the File tab , click Options, and then click SharePoint.

You do not have to define a site in advance to use it - each wizard gives you the opportunity to define new sites as you need them, and automatically adds them to the list.

Add and manage sites

The SharePoint sites list shows all your available sites.

MindManager for SharePoint features automatic site discovery in a MOSS environment. (If you are working in this type of environment, you see "My Sites" as a location on your computer.) MindManager will pre-populate your SharePoint sites list with your available sites.

Create a site connection

To create a new entry in the site list click Add.
Enter a name for the new connection, (for example Alpha Project SharePoint Site).
Enter the url for the connection (for example: http://project_sites/alpha_project/ ).
If you usually connect to the site through your browser, you may find it easiest to copy and paste the url from your browser's address field.

If you are not already connected to the SharePoint site, you'll be asked to provide your login credentials.

Once you define these sites, anyone who has access to your system can use them, as long as they are connected to SharePoint and logged in.

Manage sites

To manage your site list, select a site in the list and then click Edit (to modify the site's name or url), or Delete to remove a site from the list.

Export and import site lists

Share sites creates an .xml file with the names and url's of your current SharePoint sites. You can send this list to a colleague, or use it on another system as a shortcut for re-creating your site list. This file does not include your SharePoint login credentials for the sites.
Import sites reads a list of sites from a file created using the Share sites option. The imported sites are added to your list of existing sites. This can result in duplicate sites in your SharePoint Sites list, but you can remove the duplicates by using the Delete command.

Options

Open SharePoint item in: determines how SharePoint items are displayed in the browser when you click the link to open the item on your map in SharePoint. Choose the mode that best suits your needs

View Mode shows item in the browser in SharePoint's View mode. Use this mode if you primarily want to view, not edit items. You can still edit the item by clicking the SharePoint Edit item button.
Edit Mode shows the item in SharePoint's edit mode. Use this mode if you frequently edit items.

Display SharePoint Map Part as: determines whether the map parts are initially shown as expanded or collapsed topics.

Expanded Topic shows the results subtopics as they are added or updated. You see the results immediately, but the map view may be adjusted as the new topics are created.
Collapsed Topic hides the results topics until you expand the map part topic. You don't see the results immediately, but you can continue working without distraction.

Enable Periodic Refresh Interval: determines how often the map parts refresh automatically. Frequently refreshing a map with many SharePoint topics can slow your system's performance. If you are working with large maps, you may prefer to disable this feature and refresh your map manually.