to include
Hidden items in the view, or view only Deleted items. Applies to MindManager used with Mindjet Catalyst.
Documents in the Documents list display properties and icons to show whether they have been tagged, hidden, checked out, or locked. New documents (those that you have not yet viewed) are shown in bolded type. When you select a document, its properties are shown below the Documents list on the Properties tab.
Using these attributes you can sort or filter the Documents list for
easier viewing, and use the View settings to include
Hidden items in the view, or view only Deleted items.
If you want a document to be accessible from another workspace, you can move or copy it, or you can create a link to the original.
Removing a document from a workspace is a two-step process: you mark the document as deleted and then you destroy it. Deleted documents remain in the workspace until they are destroyed.
In this topic
The Documents list displays the following columns:
|
A document linked from this workspace to another workspace. A link links to a document in another workspace |
Name |
The document name with an icon showing
the document type. |
|
Documents tagged as Important or Favorite |
|
Document is locked or checked out:
|
Local copy |
The status of the locally-cached file: (empty) - you have never viewed or edited this file and there is no locally-cached copy. Current - your locally-cached copy is the same as the file on the server. The file on the server has not been changed since you last viewed or edited it. Modified - you have edited the file but have not checked it back in. Your locally-cached copy contains changes that have not been sent to the server. Out of Date - another member has edited the file since you last viewed or edited it, and your locally-cached copy is older than the file on the server. |
Map Users |
Who is currently viewing or editing a map. |
|
Hidden document flag. |
Modified |
Timestamp of the last modification by you or another member |
Cached |
Timestamp showing when a copy was last
saved to your local system |
You can tag documents in the workspace Documents list as Important 
or Favorite 
. Important
tags are seen by all members, but Favorite tags are only seen by you.
The Documents list can be sorted or filtered using these tags.
You can hide maps or files in your own view so they do not appear in your workspace Documents list. This can make it easier to focus on only essential documents. Documents you hide are hidden only for you, not for other workspace members.
or Favorite Click the document's workspace in the Workspaces list.
In the Documents list for the workspace select the document you want to tag.
On the Workspaces tab, in the Document Options group, click Important or Favorite.
You can tag a document as both Important and Favorite.
You can include Hidden documents in your view by enabling the View setting to show them. These documents are not hidden for other workspace members.
Click the document's workspace in the Workspaces list.
In the Documents list select the document you want to hide.
On the Workspaces tab, in the Document Options group, click Hide.
The document disappears from your Documents List. To show it again, repeat these steps but click Show.
Click the column heading to use as a sort key. Click again to invert the sort order.
Click
the Documents list View settings
arrow and click Sort
by to choose options to sort the list.
You can filter the Documents list to show only certain documents.
Click
the Documents list View settings
arrow then click:
New to show only new documents added
to the workspace that you have not yet viewed.
Favorites to show only documents
tagged as Favorites.
Important to show only documents tagged
as Important.
Locked / Checked Out to
show locked or checked out documents.
Include
Hidden to include documents you've hidden in the list. They appear
in the Documents list with the Hidden 
icon.
Deleted to show only documents that have been
deleted from the workspace but not yet destroyed.
The Documents list title indicates the total number of documents, and how many are displayed (controlled by the View setting).
When the documents list is filtered, its title changes color and the
View All documents button 
appears.
To return to unfiltered view, click View All .
You can create a copy of a workspace document in the same workspace by duplicating it.
Select the document in the Documents list and on the Workspaces tab, in the Documents group, click Duplicate.
The duplicate will appear in the Documents list with the name "Copy of...". To rename the document, right-click it, click Rename, and then enter the new name.
You can add documents to workspaces from other workspaces by copying them, moving them, or creating a link that points to them.
If you copy a document it becomes a separate map or file in the new workspace and is no longer linked to the original. In contrast, a linked document is a single map or file that resides only in its originating workspace. The target workspace (the workspaces it is linked from) contains a link back to the original map or file.
Select the document you want to move, copy, or link to in the Documents list.
Drag the document from the Documents List to the target workspace in the Workspaces List.
Select the action (Copy, Move, Create Link in) when the pop-up appears.
A document that is linked to from another workspace displays
an icon 
in the Documents
list. Workspace Owners can see which workspaces the document is linked
to from: Select it, then click the Link
arrow on the Workspaces tab, Documents group.
In the target workspace Documents list a link 
points
to the document in the originating workspace. Point to this icon to see
which workspace contains the original document.
You can view a linked document from its originating or target workspace.
You can edit a linked map from either its originating workspace or from its target workspace, but you can only edit a linked file in its originating workspace. In order to edit a document you must be an Owner or Author in that workspace.
To stop linking a document delete its link from the target workspace.
If you delete a link it
is immediately removed from the workspace (it does not appear in the Deleted
view of the Documents list). This does not affect the original document.
You remove documents from workspaces in a two-step process. First you mark the document for deletion, then you destroy it. Documents marked for deletion can be undeleted.
If a document is linked to from another workspace, you can delete its link, but you can only delete, undelete and destroy the document itself from its originating workspace.
The Delete function marks the document for deletion (but does not destroy it) and you and other workspace members will no longer see it in the workspace Documents list. Members can, however, view the list of Deleted documents. To remove a deleted document from a workspace you destroy it.
Right-click the document in the Documents list, then click Delete.
The document disappears from the Documents list of this workspace for all workspace members.
Click
the Documents list View settings
arrow , then click Deleted.
When viewing the deleted documents you can choose to undelete (restore) or destroy (permanently delete) the document.
View the list of deleted documents (above).
Select the document.
On the Workspaces tab, in the Document Options group, click Undelete Document to restore the document or click destroy Document to permanently remove it.
An undeleted document re-appears in the Documents list when the view settings are set back to All Documents. A destroyed document is permanently removed from the workspace for all members.
The Documents list may contain links to documents from
other workspaces. These items appear as document names with the link icon. This icon shows whether the link back
to the original document is active or broken
. (The link will be broken
if the document is deleted from its originating workspace.)
You can remove links to documents from your workspace Documents list by deleting the link. Deleting the link has no effect on the original document. You can delete either active or broken links.
Right-click the link in the Documents list.
Click Delete Link.
The linked document name will be removed from the Documents list.
Links to documents are removed automatically if the original document is destroyed.
Workspace member access levels
Checked
out by me
Checked out by another
member
Locked by me
Locked by another member