Import / Export / Synchronize tool for Outlook tasks

This tool is provided primarily to give backwards compatibility with maps from earlier versions that used this option, and as a way to convert existing MindManager topics with task information into Outlook tasks. A better method is to use the Outlook Linker to include Outlook tasks an other items in the map. These display all the item information in MindManager, and are automatically kept in sync.

Create corresponding tasks

Import tasks from Outlook

1. Click the MindManager Button , click Import, and then click Import Microsoft Outlook Tasks.

2. The Import Microsoft Outlook Tasks wizard steps you through selecting the options for task import.  

The tasks will appear on your map and will include Task Information icons and data.

•  If you do not see the Import Microsoft Outlook Tasks button in the menu, see Troubleshooting Office add-ins.

Export tasks to Outlook

1. On the Export tab, in the Microsoft Office Export group, click Export Task Info to Outlook.

2. The Outlook Export and Synchronize dialog lets you select  the options to use for task export.  
   You should select only the first two synchronization options for your initial export (these are selected by default).

• Synchronize changes with Outlook - If one of the exported tasks already exists in Outlook, its information is synced with the Outlook information.

• Export new tasks to Outlook - Adds tasks from the map to the Outlook Task list.

3. Use the MindManager task selection option to choose if the all topics are exported to Outlook, or only those that have at least one task information attribute set: start or end date, duration, % complete, priority, resource.

Once you have imported or exported the tasks, you'll use the Synchronize Outlook Tasks command to keep the map and the Outlook task list coordinated.

•  If you do not see the  Export Task Info to Outlook button on the Export tab, see Troubleshooting Office add-ins.

Add, edit and delete tasks

You can edit, add or delete tasks in Outlook in the usual way, and then sync to transfer the change to MindManager.

Likewise, if you edit, add or delete a task in MindManager you can sync to make comparable changes in Outlook. Since there is not a strict order of tasks in Outlook, you can move the topics on your map without affecting the sync. You add or change the task information using the Task Info pane (Click the Task Info tab.) See Add task information for details. You can also edit the task names (topic text) and add or edit their attached topic notes.

If you delete a task in MindManager or in Outlook you will be prompted for how to handle the change.

Synchronize tasks

1. On the Export tab, click Synchronize Microsoft Outlook Tasks.
   (This command is only available if you have used this tool to import or export tasks.)

2. Each time you sync, you can specify how you want changes handled in the synchronization dialog.

 What gets synchronized