Add documents to workspaces

Applies to MindManager used with Mindjet Catalyst.

When you add a document (map or file) to a workspace it is stored on the Mindjet Catalyst server, and is automatically available to all members of that workspace.

• Only members with Owner or Author access for the workspace can add documents.

You can add documents to workspaces in three ways:

1. By creating new documents in Mindjet Catalyst.

2. By saving documents from MindManager to a workspace.

3. By importing them from your local system into a workspace.

4. You can also copy, move, or share documents from another workspace.

Maps and files you add to the workspace appear in the Documents lists of other members as new documents, with names in bolded type. When you select a document, its properties are shown below the Documents list on the Properties tab.

Maps in workspaces can automatically be viewed and edited by workspace members either separately or simultaneously, and the edits are immediately visible to anyone viewing the map. If you wish to prevent other members from editing a map you can lock it.

Files (documents that are not maps) in workspaces can be viewed by members simultaneously, but can only be edited by one member at a time. Files always open in their associated application, and when opened for editing are automatically locked.

To restrict an individual members' access to the documents in a workspace, an Owner can set an appropriate access level for each workspace member.

• You cannot add documents to workspaces if your account has been suspended.

• Create a new, empty document in a workspace

• Import documents into a workspace

• Save documents to a workspace

Create a new, empty document in a workspace

You can create new, empty workspace documents including new maps as well as files for other applications. The new document is added to the Documents list for the current workspace with a generic name. You can rename the new document, then edit it to add content.

• Members with Reader access for the workspace cannot create new workspace documents.

1. Select a workspace in the Workspaces list.

2. Do one of the following:

• On the Quick Access Toolbar, click the New arrow .

• On the Workspaces tab, in the Documents group, click the New arrow.

• Click the Catalyst Workspaces Button   , then point to New Document.

3. Click a new map or file type
   A new entry appears in the Documents list in bolded type.

   The list includes Microsoft Office application documents as well as new bitmap images or text files. The available entries in the list depends on which applications you have installed on your system.

   Select one of the following:

   Default Map to create a new map using the default template.

   From Existing Map to use a local map as the basis for the new map.

   From Styles and Templates to select a Style or Map Template to begin the map.

    

4. Click the new document name to rename it.

Once created, the new document (in bolded type) appears in the Documents list for all members of the workspace. The next step is to add content to the new document:

• To add content to a new map, you can edit it, and add content by following the basic steps to mapping.

• To add content to documents from other applications you must edit them using their native applications.

If you have an existing local map or file that you want to add to the workspace you can import it. You can also create or open a map then save it to the workspace as a map, or in another format (such as a bitmap image or Word document).

Import documents to workspaces

You can import maps and other files stored locally on your computer into a workspace. Once imported, they are stored on the Mindjet Catalyst server and are automatically available to all members of the workspace.

• Members with Reader access for the workspace can not import documents to the workspace.

Import a local map or file into a workspace

1. Select a workspace in the Workspaces list. (You may need to first create the workspace.)

2. Do one of the following:

3. On the Workspaces tab, in the Documents group, click Import.

4. Click the Mindjet Catalyst button, then click Import.

3. Select the map(s) or file(s) you want to import, then click OK.

4. If you are importing multiple documents a dialog appears showing the import progress. You can stop the import at any time.

5. If you are connected to the Mindjet Catalyst server and you already have a local map open, you can add it to a workspace in one of the following ways:
   
   Import it into a workspace directly: Right-click the map background, click Send to Workspace, then click a workspace name.
   
   Save it to the workspace.

Imported maps and files will appear as new documents (in bolded type) in the Documents list of the selected workspace for all workspace members. If you don't want other members to modify a document you can lock it.

If you import a map that has links to other maps and files you should import these documents together. Once imported, you must edit the map hyperlinks to point to the imported documents, otherwise they will point to the local copies of the documents.

• You cannot import MindManager 2002 maps or password-protected maps directly to workspaces. To use these maps in Mindjet Catalyst, open each one and use the Save As command to save it to a workspace.
• Drag documents from the desktop or from Windows Explorer into the Documents list to import them into the workspace.

Virus protection

If you attempt to import a map or file that contains a virus you will be notified, and the document will not be imported. Instead a placeholder is added to the Documents list, and you are prompted to destroy the placeholder. Destroying the placeholder will remove it from the list.

Save documents to workspaces

You can use MindManager to save maps to workspaces in the following ways:

• save a local map a to workspace

• save a workspace map to a different workspace

• save a map to a workspace in a different format (for example, as a Microsoft Word document).

Documents created using other applications must be imported to workspaces.

MindManager documents that you can save to workspaces include:

• MindManager maps

• MindManager Map Templates

• MindManager Map Styles

MindManager maps can be saved to workspaces as:

• Images

• PDF files

• Simple text or html outlines

• Microsoft PowerPoint Presentations

• Microsoft Project files

• Microsoft Word documents

Save a document to a workspace in MindManager

1. In the MindManager window, click the File tab, and then click Save As.

2. In the Save As dialog, click Save in Mindjet Catalyst, and then select a workspace.

3. In the Save as type list choose the type of file you want to save.

4. Click Save.

The new document will appear in the target workspace's Documents list.

Virus protection

If you attempt to save a map that contains a virus you will be notified, and the map will not be saved to the workspace. Instead a placeholder is added to the Documents list, and you are prompted to destroy the placeholder. You can destroy it to remove it from the list.

See also:

Save maps, templates, and styles

Export maps

Work with Microsoft PowerPoint

Work with Microsoft Project

Work with Microsoft Word