Create and manage workspaces

Applies to MindManager used with Mindjet Catalyst.

The Catalyst Workspaces window lists all workspaces in which you are currently a member in the Workspaces list.

• If you have workspace creation rights, and you are not a member of any workspaces when you first sign in to Mindjet Catalyst a new workspace called My Workspace is automatically created for you.

• Create a new workspace

• Open a workspace

• Add workspace notes

• Tag workspaces

• Filter the workspaces list

• Sort the list

• Leave a workspace

• Delete / destroy a workspace

Create a new workspace

1. In the Catalyst Workspaces window, do one of the following:

• On the Workspaces tab, click New Workspace.

• Click the Catalyst Workspaces Button, then click New Workspace.
  The new workspace appears in the list.

2. You can create new workspaces only if your account owner has granted you Workspace Creation rights. If you do not have these rights, the New Workspace commands will be disabled.

2. In the Workspaces list, click the new workspace and enter its name.

Your next steps will be to add documents to the workspace and add workspace members.

When you create a new workspace you are the workspace Owner. If you are the only member of the workspace it displays the Personal workspace icon in the Workspaces list.

The current workspace name, the number of documents it contains, and your workspace access level appear at the top of the Documents window.

• You cannot create a new workspace if your account has been suspended.

Open a workspace

• Click the workspace name in the Workspaces list.

The workspace contents appear automatically in the Documents list.

Add workspace Notes

You may wish to add notes to the workspace to describe it. Only the workspace Owner can add, modify or remove these notes. The notes are displayed, along with the workspace creation details when members hover over the workspace name in the Workspaces list.

1. On the Workspaces tab, in the Workspace Options group, click Notes.

2. Enter the Notes, then click OK.

The Workspace icon shows that the workspace has a note. You can change or remove the Notes by repeating this action.

The Workspaces list shows all the workspaces in which you are a member. You can see who created a workspace, when it was created, and any notes by resting the pointer over its name.

You can add special tags to workspaces to use the list more effectively. Some tags are added automatically. Tags are only shown in your workspaces list and do not affect other members.

You can filter the list using the tags to see only certain workspaces.

Tag workspaces

Automatic tags

My workspace (workspace names in Bolded type) - New workspace
Any workspace where you have been added as a member but that you have not yet opened

- Personal workspace
A workspace where you are the only member is automatically tagged "Personal"

Tags you can add

- Favorite workspace
You can mark workspaces with Favorites tags for your own reference. Other workspace members do not see this tag.

• On the Workspaces tab, in the Workspace Options group, click Favorite.

- Hidden workspace
You can hide workspaces to temporarily remove them from your Workspaces list without affecting other members' workspace views. You can include hidden workspaces in the list again at any time.

• On the Workspaces tab, in the Workspace Options group, click Hide. The workspace name disappears from the list, but you can see hidden workspaces using the workspace view settings.

• To show it again, use the View settings to include hidden workspace. Then, on the Workspaces tab, in the Workspace Options group, click Show. This workspace will appear again in the list of All workspaces.

The Workspaces list title indicates the total number of workspaces, and how many are displayed (controlled by the View setting).

Filter the workspaces list

1. At the top of the Workspaces list, click the view settings arrow .

2. Select the type of workspaces you want to see.

• To see hidden workspaces, click Include Hidden.

You also can see a list of workspaces that you have marked as deleted but have not destroyed (permanently removed).

When the workspaces list is filtered, its title changes color and the View All workspaces button appears.

To return to unfiltered view, click .

Sort the list

1. Click the Workspaces list view settings arrow , and point to Sort By.

2. Select the attribute to sort by, and Ascending or Descending.

Leave a workspace

If you no longer wish to use a workspace you can leave it. Leaving a workspace removes you from its list of members and you will not have access to the workspace or any of its documents. Other members can still use the workspace after you have left.

• In the Workspaces list, right-click the workspace name and click Leave Workspace.

If you want to re-join the workspace an owner can add you again.

• If you just want to remove the workspace from your own Workspaces list temporarily, you can hide it.
• If you are the only Owner of a workspace with other members you cannot leave until you assign Owner access to another member.
  
  If you are the only member of a workspace you cannot leave it, but you can delete or destroy it to remove it from your Workspaces list.

Delete / Destroy a workspace

To remove a workspace from the Workspaces lists of all its members, you can delete it. A deleted workspace can be undeleted or destroyed (permanently removed).

• You must be an Owner to delete, undelete, or destroy a workspace.
• To immediately destroy a workspace in one step, select it, and then press CTRL+SHIFT+DEL.

Delete a workspace

1. Select the workspace in the Workspaces list.

2. On the Workspaces tab, in the Workspace Options group, click Delete.

The workspace is still exists on the server, but can only be seen when you view the list of deleted workspaces.

View the list of deleted workspaces

• Click the Workspaces list View Settings arrow , then click Deleted.

Undelete or destroy (permanently remove) a deleted workspace

1. View the list of deleted workspaces.

2. Select the workspace in the Workspaces list.

3. On the Workspaces tab, in the Workspace Options group, click Undelete Workspace, or click Destroy Workspace.

An undeleted workspace re-appears in the Workspaces list for all members. A destroyed workspace is permanently removed for all members and cannot be recovered.

See also:

Catalyst Workspaces window

Manage workspace members

Workspace member access levels