Use maps online in Mindjet Files

Create a new map in Mindjet Files

To create a map:  

1. On the Mindjet Files window ribbon, click New Map. 

2. The map is added to the Files list with the name Map.mmap. You can rename it.

3. Double-click the map name to open it for editing to add content.

See Mapping  for more information about creating maps.

Initially, when a map is created it is only accessible by the user who created it, and by the account’s Owner and Administrator(s). You can give other users access to it by sharing it with them. 

Upload a map to Mindjet Files

If you have maps that you created with MindManager stored locally on your computer, you can upload them to Mindjet Files.  Once uploaded, the maps are stored online in Mindjet's cloud. 

Read Note

To upload one or more maps:

1. Select the account or folder into which you want to upload the map. 
   You must have Edit permission for the account or folder you choose.

2. On the Mindjet Files window ribbon, click Upload.

3. In the dialog, select the maps you want to upload, and click Upload.

Read Hint

Read Note

The uploaded maps appears in the location you selected. Initially, when a map is uploaded it is only accessible by the user who uploaded it, and by the account’s Owner and Administrator(s). You can give other users access to it by Sharing it with them.

Save a map to Mindjet Files

You can save a map that you have open in MindManager for Windows directly into Mindjet Files online.

1. On the MindManager window ribbon, click File, and then click Save As.

2. In the Save As dialog, click Save in Mindjet Files and then select the account (and folder) where you want to save the map
   You must have Edit permission for the account or folder you choose.

3. Click Save.

In the Mindjet Files window, the map appears in the location you selected. Initially, when a map is saved to Mindjet Files it is only accessible by the user who saved it, and by the account’s Owner and Administrator(s). You can give other users access to it by Sharing it with them.

Read Note

Search for a map in Mindjet Files

MindManager for Windows can search online Mindjet Files for text in a map name, or within a map, across all files and folders within an account. Searches are specific to an account: if you want to search for the same text in more than one account, you must conduct separate searches in each account.

To search for a specific filename or text string:

1. At the top of the Mindjet Files window, enter the text in the Find field.

2. Click to select the account you want to search.

3. The main MindManager window opens, displaying the Search Task pane with your search results. For maps, this pane will list all occurrences of the search term. Click a map name to open it and see the matching text

See Search for maps or documents for more information on using the Search feature.

Open maps for co-editing from Mindjet Files

When you want to edit a map that is online in Mindjet Files you open it from the Mindjet Files window or the main MindManager window. When you open the map it is available for co-editing by other users, and you can open and edit a map that someone else is already editing (indicated in the Mindjet Files window Map Users column). 

If you want to prevent other users from making changes to the map while you edit it, you can check it out.

Read Note

To open maps from the Mindjet Files window:

1. In the Files list, select the map(s) you want to edit.

2. On the ribbon, click Open.

Read Hint

To open a map from the main MindManager window:

1. Click File > Open and then click the Open from Mindjet Files button.

2. Select the map(s) you want to open, then click Open.

Read Hint

When a map opens, you'll see indicators that show if the map is read-only and who else is editing the map. You'll also see “hints” when a portion of the map has been revised. 

Co-mapping indicators

In Mapping view, the Map Status indicator at upper-left indicates if the map is read-only. For example:

Maps are opened in Read-Only mode if:

• You have Read-Only access to the map.

• The map has been checked out by another user (indicated by in the Files list).

• The map is still loading.

• You have opened the map in Read-Only mode.

• You are working offline and you have not checked out the map.

If the map can be edited, the Map Status indicator will not appear. 

When you are editing a map, an indicator at upper-right tells you who else is viewing or editing the map, and their access level: = a user with Read-Only access to the map. = a user with Write access to the map. = a user who has opened the map in Read-Only mode. Read Hint To see which topic a user currently has selected, right-click the list, then select their name from the Find in Map list. The map will scroll and expand to reveal their position.

If other users are also editing the map (and if you view the area they are editing) you will see their changes in real time.  More information appears when you rest the pointer over a hint.

You can set options for these hints by using the Map Activity option on the main MindManager window ribbon's View tab.

See Mapping for more information about editing maps.

Save and close a map in Mindjet Files

When you edit a map, your changes are saved at regular intervals (determined by the Online Access options setting). When you close a map, it is saved automatically. To ensure that your most recent edits are saved at any time:

• On the main MindManager window ribbon, click the Files tab, and then click Save.

Read Hint

Read Note

To close the map:

• On the main MindManager window ribbon, click the Files tab, and then click Close.

Read Hint

Mindjet saves the map online to Mindjet Files, and then closes it. 

If you have any maps open from Mindjet Files when you exit MindManager, they will be saved before the application exits.

Check out maps for editing from Mindjet Files

If you want to edit a map and prevent other users from making changes to it while you are editing, you must check it out. When you check out a map, you effectively lock it: other users cannot edit it, though they can open a read-only copy. Other users also cannot delete or move a map that is checked out.

When you are finished editing the checked out map, check it back in so that others can view the revised map or edit it themselves.

Read Note

You check out maps from the Mindjet Files window:

1. In the Files list, select the map(s) that you want to check out.

2. On the ribbon, click Check Out.
   If you have checked out the map on a different device you are notified, and offered two options:
   

   Open the map read-only.

   OR

   Transfer the check-out to this device. To continue with the checkout choose this option. The changes you made on the other device since the last check-out will be lost, and the map will be checked out from this device.

3. Each map is shown as checked out by you in Files list with an icon and in the Properties pane with a notation.

4. Select the map(s) in the Files list, and then click Open on the ribbon, or double-click a map name to open it for editing.

5. While you have a map checked out, you can continue editing it whether you are working online (connected to Mindjet) or offline.

6. Edit the map and save it or close it. Then, follow the instructions below to check in the map and save your changes online in Mindjet Files. If you don't want to save your changes, you can discard the checkout.

Read Note

Check in a map

Once you’ve finished editing a map, you need to check it in to save your changes online to Mindjet Files, and unlock it so that others can edit it. If you have been working offline, you must re-connect to Mindjet to check in your map.

1. In the Mindjet Files window Files list, select the checked-out map(s) you want to check in.

2. On the ribbon, click Check In.

3. Optional: In the Check In dialog, you can select Create a version before checking in  and enter a note for the version(s). This "sets aside" the existing working copy of the map as a version, and the map you check in becomes the new working copy.
   Read Note

   Your ability to create versions depends on your Access level in the account. You are not required to create a version when you check in a map. For more information on version control, and why you might want to use it, see Use versions in Mindjet Files.

4. In the Check In dialog, click Check In.

Each map is checked in - your changes are saved online and the lock is removed. Other users can now edit the map.

Discard a checkout

Sometimes you check out a map, then change your mind about editing it, or you want to discard the edits you made. Since you do not want to save your changes, you do not need to check it in. You can simply discard the check out. 

To discard a check out:

1. In the Mindjet Files window Files list, select the checked-out map whose check out you want to discard.

2. On the ribbon, click Discard Checkout.

The map is unlocked and available for editing.

Open maps from Mindjet Files in read-only mode

When you want to view a map but ensure that you don't inadvertently make changes, you can open a map in read-only mode. In this mode you can see live changes to a map without the danger of making any changes yourself. Opening the map in this mode still allows other users to check out or co-edit the map.

You can open maps in read-only mode in one of the following ways in the Mindjet Files window:

• In the Files list select the map(s) you want to open. On the ribbon click the Open button's arrow, and then click Open as Read-Only.

• Right-click the map name and then click Open as Read-Only.

The map status indicator at upper-left shows when you have the map opened in this mode:

If you already have a map open for co-editing (not checked out), you can switch to read-only mode at any time:

• Right-click the map's workbook tab, and then click Open as Read-Only.

• To switch back to editing mode, right-click the map's workbook tab, and then click Open for Edit.

Change access to a map in Mindjet Files

When a map is shared with users, those users are assigned an Access level for the map that determines whether they can edit or only view it. You can change the Access levels for users in the File Access list.

Read Note

1. In the Mindjet Files window Files list, select the map that you want to change the Access levels for.

2. The File Access list at lower right lists all account users who currently have access to the map.

3. Right-click the name of the user whose Access level you want to change.

File Access level options will vary depending upon the type of user, and (if the map is in a folder) their Folder Access. For more information, see Understand access rights.

4. Select the Access level you want for this user: 

5. Read-Only allows a user to open and view the map. With this level of access, the user cannot delete, edit, download, or check out the map, and they cannot share it.

6. Edit allows a user to delete, edit, download, and check out the map. Members with this Access level can share the map with others. 

7. Unshare revokes the user's access to the map. They can no longer view or edit the map. 

Manage maps in Mindjet Files

In the Mindjet Files window, you can sort the list of files using the column headings .

Mark maps as Favorites

Do one of the following:

Click in the Favorite column next to the file name.

OR

Select the file name(s) in the Files list, and then on the ribbon click Favorite.

Rename a map

1. In the Mindjet Files window Files list, right-click the map name and then in the shortcut menu, click Rename.

The filename becomes an entry field.

2. Type the new name and press enter.

Move or copy maps

You can move or copy one or more maps to a different folder within an account. You cannot move or copy maps to a different account.

Read Note

To move or copy maps:

1. In the Mindjet Files window, select the map(s) in the Files list.

2. Drag the maps(s) to the new folder (hold the ctrl key to copy). If you select a folder as the destination, you must have Edit access to that folder.

The map appears in its new location. If you don’t see the map appear after a few moments, click Refresh on the ribbon.

Delete maps

Deleting a map moves it to the account's Trash, and users will no longer have access to it. If you have created versions of the map using the Version feature, all versions of the map are also moved to the Trash. 

Owners and Administrators can undelete maps from the trash, or permanently delete them.

Read Note

1. Select the map(s) to delete.

2. On the Mindjet Files window ribbon, click the Delete pull-down, then click Delete File.
   Read Hint

   Right-click the map name in the Files list, and then click Delete in the shortcut menu.

3. Click Yes to confirm the deletion, or No to retain the map.

Undelete or permanently delete maps (Owners and Administrators only)

1. On the ribbon, click the Delete pull-down menu, and select Show Deleted Items.

2. Deleted items will appear in the Files list with a trash icon .

3. Select the map(s) you want to undelete.

4. Click the Delete pull-down, and then click Undelete File. (If the map's folder was also deleted, you must undelete the folder as well to make the map accessible to other users.)

Read Hint

When a map us undeleted, is no longer shared. The map must be shared again to make it accessible to other users

Use these same steps to permanently delete maps, except select Permanently Delete File in step 4. Once a map is permanently deleted, it cannot be recovered.

To hide the deleted items again:

• On the ribbon, click the Delete pull-down, and de-select Show Deleted Items.

Download copies of maps from Mindjet Files

If you want to make local copies of maps that are stored online in Mindjet Files, you can download them.

(If you wish to edit a map from Mindjet Files offline, use the Check Out feature.)

To download a copy of a map:

1. In the Mindjet Files window Files list, select the map to be downloaded.

2. On the ribbon, click Download.

3. In the dialog, select the location for the downloaded map(s), and then click Save.

MindManager saves the map(s) to the location you specified, and each local copy opens in MindManager.