Share maps, files, and folders in Mindjet Files

Share content from Mindjet Files

Share content to give other people access to it. If the people you share with are not currently users of the account, they are invited to join it.

1. Do one of the following:
   

   In the Mindjet Files window, select a file or folder to share.

   OR

   Open a map that you want to share. (The map must first be saved online as a Mindjet File.)

2. On the ribbon click Share, then select Share in Mindjet Files.

The Share dialog appears with a list of users that you can share with. This list includes current account users as well as your personal Contacts.  You also have the option to share with new people.

3. Select the people in the list that you want to share the selected item with. If you share a folder, the people you invite will have access to all the folder's content.

4. If you don't see the person you want to share with in the list, click Share With a New Person, and provide their name and email address.  You can do this multiple times. Each new person will be added to your account.

5. Use the pull-down to select an Access level (Read-Only or Edit) to assign users for this item. You will only see the levels that you can assign. You can change this later for individual users - for more information see Change file access, Change map access, or Change folder access.

6. Click the Add new people as pull-down to choose the role for the new users you add as either Guest or Member. For more information see Understand access rights. You can change a user's role at any time using the Account Management options.

7. Click Share.

8. If you are sharing with new people, the email message that will be sent to new users is displayed. You can customize this, if you wish, and then click OK.

9. The new people you have shared with will receive an email invitation to join the account, with a link to the shared content. They will see the shared content when they log in to Mindjet from any Mindjet application. For more information see How do I start collaborating online?

Read Note

Create, paste, or email a link to an item in Mindjet Files

When you want to refer to a file or folder in Mindjet Files you can create a link to it on the Clipboard, and then add it to a map, embed it in a document, or send it in an email message. The person who clicks the link must have access to the file or folder in the account in order to open it. 

To create a link that you can paste into a map, an email, or another document:

1. In the Mindjet Files window, select the file or folder that you want to the link to point to.

2. On the ribbon, click Copy as Link.

Read Hint

The link is copied to the Clipboard. You can paste this link at the location of your choice.  

To paste the link into a map:

1. Right-click a topic on a map.

2. In the shortcut menu, point to Paste, and then click Paste Link.

The person who clicks this link must have access to the content it points to in order to view it.

Understand access rights for Mindjet Files

You select an Access level when you invite users to share a file or folder.  Once you have given a user access to an item, you can change their Access level in the File Access or Folder Access list for the item.

Access levels guidelines

Your role in the account and your own Access level for an item determine whether you can grant or change another user's Access level for the item.

• Owners and Administrators can change the Access level on any item for any user, except another Administrator.

• Members with Edit access for an item can change the Access level for that item for other Members and Guests.

• Guests cannot change the Access level for an item for any other users.

Table of access rights

This table shows the functions you can perform in Mindjet Files based on your role and Access level.

The File or Folder Access levels that allow each function are shown.

1 Members can perform these functions within folders provided they have Edit access to the parent folder.

2  Members can set access levels for maps, files, and folders they share with other Members or Guests; Owners or Administrators always have Edit access to the entire account.