Task Info

Tasks on your map can come from a variety of sources: you can enter them manually, add them from an Outlook Query or by using a SharePoint map part, or import them from Project.

Use the Task Info task pane to define the information for tasks. You can copy or move this information to another topic.

The Task Management options are used in concert with the map's Task Info to automatically calculate and update task information on the map. Calculated task info is shown with special markers, and it cannot be modified.

Use Gantt View for an alternate view of your tasks. You can also add tasks and modify some Task Info in this view.

Use the Resource Planning options to create and manage resources and analyze their utilization.

Task Info automatically appears on tasks that you import from Project, on Outlook Task topics, and SharePoint Task topics.

4. You cannot change Task Info that is read-only (displayed with grayed text). All Task Info is read-only for roll-up tasks, and  some Task Info may be read-only on tasks linked to Outlook and SharePoint tasks.

What do you want to do?

• Define task info
• Copy or move task info
• Remove task info

Define task info

1. Select the topic(s) you want to define the task info for.

2. Do one of the following:

• On the Insert tab, click Task Info.

• On the Status Bar, click the Task Panes button , then click Task Info.

3. Use the Task Info pane to define any or all of the task properties for the selected topics.

• Pick a Priority. A corresponding icon is automatically added to the topics on the map.

• Pick the Start Date and Due Date from the calendars.

• You can only assign Start and Due dates that are marked as work days on the Task Info Calendar or Map Calendar.

• Set the Progress option. A corresponding icon is automatically added to the topics.

• Enter the Duration in hours, days, weeks or months (this is the number of days the task is expected to require)

• Choose Resources from the drop-down list, or enter new resources. If you have multiple entries in the Resources field separate the names with a comma.

• You can load resources for tasks at less than 100%. See Manage tasks for more information.

• Category information can be entered by using the Tag command.

4. The Category information for maps from previous versions of MindManager is automatically converted to Tags.

Task information that is not shown by marker icons is displayed in a small window below the topic text. To show or hide task information in Map View, select or clear the Show Task Info checkbox , and choose whether to include the year in the displayed dates. The date format is determined by your system's Control Panel - Regional and Language options. If you change the date display format there you should re-start MindManager.

4. Use the Show / Hide command to show or hide the task info in Map View.
   
   If you use the Icon command to add task icons (Priority, Progress) to topics, the corresponding task information is automatically assigned to the topic.
   
   You can use the Power Select and Power Filter commands to select or filter topics based on their Task Information settings.
   
   You can edit the Task Info by selecting the task and then making your changes in the Task Info pane.

Copy or move task info

You can copy text-based task info (start date, due date, duration, resources) from one topic to another.

If you drag a start date or due date to a topic that already has this info assigned, the date will change.

If you drag a resource to a topic that already has one or more resources assigned, the new resource will be added to the list.

Remove task info

To remove all task info text from a topic, right-click the topic and then click Remove All Task Info Text Items. (This does not remove % complete and priority icons.)

To remove a specific task info item, right-click the item and then click Remove {item name}.

See also:

Use Gantt view

Manage tasks

Create and Manage Resources